Group medical insurance

Group medical is often a small business's second-largest expense after payroll — and the least understood. We benchmark your renewal against every carrier in your market, present clear side-by-side comparisons, and stop the annual 'take it or leave it' letter from a passive broker.

Coverage guide

What this page is about

Group medical insurance is employer-sponsored health coverage for employees and often their dependents. This page is only about group health — contribution strategy, participation rules, plan designs, networks, renewal pressure, and how employers balance budget with benefit quality.

Group medical vs. individual ACA coverage

Group coverage is sponsored by the employer and usually funded with employer contributions. Individual ACA coverage is purchased by each household. The best employer strategy depends on group size, wages, participation, tax treatment, recruiting needs, and whether individual subsidies are available.

  • Small-group rates and plan options vary by state, carrier, and group demographics.
  • Employer contributions can improve retention but increase fixed costs.
  • ICHRA or reimbursement strategies may be alternatives in some cases.

What it usually covers

  • Employee medical benefits: preventive care, doctors, hospitals, prescriptions, emergency care, and major medical services
  • Dependent coverage options when selected by the employer
  • Multiple plan choices such as HMO, PPO, POS, HDHP/HSA, and copay plans
  • Employer tax-deductible premium contributions subject to applicable rules

What it usually does not cover

  • Every employee's preferred doctor unless network choices are verified
  • Dental, vision, life, or disability unless added separately
  • Unlimited employer cost control at renewal
  • Compliance obligations such as notices, eligibility rules, and plan documents by default

Best fit

  • Employers competing for talent
  • Businesses with enough eligible employees to meet participation rules
  • Groups wanting predictable benefit administration and pre-tax payroll deductions
  • Owners who want a benefits package instead of sending employees to shop alone

Usually not the right fit

  • Very small groups with low participation or unaffordable employer contributions
  • Workforces where most employees qualify for strong ACA subsidies
  • Employers who cannot manage eligibility, payroll deductions, and renewals
  • Groups choosing a plan without checking key doctors, hospitals, and prescriptions

I build group medical proposals around employee needs, employer budget, contribution strategy, network access, and renewal control — not just the lowest spreadsheet premium.

How it works
  1. 1Census + budget. Ages, ZIP, current premium, and what's not working today. Takes ~15 minutes to get us started.
  2. 2Quote the full market. Fully-insured, level-funded, and ICHRA models from every major carrier — apples-to-apples on one page.
  3. 3Choose a design. Contribution strategy, plan tier(s), voluntary add-ons, and effective date. I write the summary employees will actually read.
  4. 4Enrollment + service. Live meetings (in-person or virtual), clean paperwork, and one phone number your team calls all year.

How group medical works

A group health plan covers employees (and often dependents) under one policy. The employer chooses the plan design, contribution strategy, and enrollment platform. Premiums are typically shared between employer and employee via payroll deduction.

  • Minimum group size is usually 2 enrolled employees (owner counts in most states)
  • Employees can't be denied for pre-existing conditions
  • Employer contribution level (often 50–100% of employee-only) affects participation requirements
  • Dependent coverage available; employee typically pays the dependent share
  • Open enrollment happens once per year plus qualifying events

Funding structures we quote

The right funding model depends on your group size, claims history, and appetite for cost variability.

  • Fully-insured — fixed monthly premium, carrier assumes all risk. Simplest, most predictable.
  • Level-funded — you pay a fixed monthly amount; if claims run under, you get a refund. Combines predictability with upside.
  • Self-funded / ICHRA — for larger or specific-need groups. Employer takes on more risk in exchange for cost control.
  • ICHRA (Individual Coverage HRA) — reimburse employees tax-free for individual ACA plans

Plan designs we help you choose from

Within any funding model, you'll choose plan designs across three main network types.

  • PPO — broad network, out-of-network coverage, higher premiums
  • HMO — narrower network, referrals required, lower premiums
  • HSA-eligible HDHP — high deductible + tax-advantaged savings account
  • Multi-plan offerings let employees choose their own tier

Carriers we work with

We're appointed with every major carrier in the Southeast, plus regional specialists — Aetna, Anthem/BCBS, Cigna, Humana, UnitedHealthcare, Kaiser, Ambetter, and several level-funded specialists. That means we shop the actual market, not one carrier's book.

Ongoing service — the part most brokers skip

New hires, terminations, dependents, ID cards, claims escalation, and open enrollment meetings — handled by us, not you. One email address, one phone number for the whole thing.

  • 90-day renewal marketing timeline
  • New-hire enrollment support year-round
  • COBRA administration referrals
  • Compliance calendar (Form 5500, ACA reporting, Section 125)
  • Employee open-enrollment meetings in person or virtual

Fully-insured vs. Level-funded vs. ICHRA

The three group medical models most Georgia small businesses choose from today.

ModelWho owns the riskCost predictabilityUnderwritingBest for
Fully-insuredCarrierVery predictable — fixed monthly rateCommunity-rated or small-group ratedNew groups, high turnover, risk-averse owners
Level-fundedEmployer (up to a cap; stop-loss above)Fixed monthly with year-end refund potentialMedical questionnaireHealthy groups of 5–100 who want savings + refund upside
ICHRAEmployee (chooses own ACA plan)Employer sets fixed reimbursementNone — employees enroll individuallyMulti-state teams, budget-first owners, mixed-need workforce

Example costs

Typical 2025 employer costs for a 10-life Georgia group; employees may pay additional share.

10-life group, fully-insured PPO, 70% employer contribution

$550–$800/employee/mo

Employer: ~$66k–$96k/yr

10-life group, level-funded HMO, healthy census

$420–$620/employee/mo

Refund potential in low-claims year

10-life ICHRA, $400/mo/employee reimbursement

$400/employee/mo fixed

$48k/yr, employees pick own plan

Ranges are typical 2025 examples for illustration only — request a personalized quote for exact pricing.

Common questions

What's the smallest group you'll write?

Two enrolled employees (owner counts) in most states. Groups of 1 (owner only) use the individual/ACA market instead — we handle both.

How long does it take to set up?

Typically 30–45 days from initial quote to effective date, depending on the carrier's underwriting queue and how quickly employee census data arrives.

Do we have to contribute to the premium?

In most states, employers must contribute at least 50% of the employee-only premium for a fully-insured group. Level-funded and other structures have different rules.

What about employees who waive coverage?

Employees can waive if they have other coverage (spouse's plan, Medicare, individual). Waivers count against participation requirements only in specific circumstances.

Can we offer different plans to different employee classes?

Yes, with rules. HIPAA and ACA regulations govern how classes can be defined. We help design compliant class structures.

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